Blocks
Signed contract required before going on site (organization setting, on by default). Verified RBQ profile required before signing.
Compliance
DomiSpect checks before you sign.
DomiSpect structures the file according to the configured reference framework and checks the required items before signing. Some steps stay closed while a mandatory item is missing. It does not make your company compliant: it keeps you from forgetting.
Compliance · Safeguards
Obligations shouldn't depend on your memory.
DomiSpect checks, reminds, alerts and blocks when it has to. You keep the responsibility and the final say.
A forgotten contract, an empty section, an expired insurance policy: memory slips, on a Thursday at 5 p.m. Two safeguards block (signed contract, verified RBQ profile); the pre-signature checks (required sections, photos, limitations) flag what is missing; everything is logged.
Checks
Inspector identified. Required sections completed. Photos linked to a finding. Limitations documented. Full review of the report by Review AI, started by the inspector — recommended, not blocking.
Alerts
E&O and liability insurance: active, expiring in under 60 days, expired. Law 25 access requests tracked with a 30-day deadline.
Traces
Sections and weather frozen at start. Timestamped signature, SHA-256 fingerprint of the contract and the report, immutable report. Invoice immutable once paid. Every step recorded in the audit log. Email log.
DomiSpect checks, reminds, alerts, blocks certain steps, logs. The professional checks, decides, validates, signs.
PRE-SIGNATURE CHECKS · 1234 RUE DES ÉRABLES
Illustration
Ready to sign?
- Contract CTR-0042 signed on September 12 — client and address inherited, fingerprint verified
- Inspector identified: M. Lavoie
- RBQ profile verified by administration — otherwise, signing is blocked
- 10 of 10 required sections completed
- 61 photos, all linked to a finding
- ! Missing limitation — Limitations documented: 2 of 3 COMPLETE
- Full review (recommended): 2 items to revisit VIEW
Sign the report
Signing temporarily unavailable — 1 item needs your attention.
Illustration — sample data. Pre-signature checks cover the identified inspector, the verified RBQ profile, required sections, linked photos and limitations. The full review is recommended; it does not block signing.
DomiSpect helps you check. The professional keeps the responsibility and the final say.
When it blocks
When it blocks: what happens, and how to keep going
A payment lock protects the software. These protect your practice: they bear on the contract, the inspector's certificate and the report's content.
1
No fieldwork without a signed contract
The CTR contract, with its frozen text, is signed by link; a SHA-256 hash makes it immutable. The "Signed contract required" setting is on by default: until the contract is signed, field mode stays closed.
The contract is not signed: field mode stays closed
- Why it blocks
- The CTR contract sets the scope, limits and conditions of the inspection. Inspecting without a signed contract exposes your client and yourself. It is an organization setting, on by default; you see it in Administration.
- What happens
- The file stays readable; the file shows "Contract to sign". Only field mode does not open. Nothing is lost, nothing is erased.
- How to fix it
- Resend the signing link to the client. They sign from their phone, on site if needed. Once the server has received the signature, field mode opens.
- If it's late
- You see the contract's status the day before, in the file, and can follow up before leaving. If your practice requires it, a manager (administrator) can turn the setting off for the organization; it is a business choice, not a hidden workaround.
2
No signature without a verified RBQ profile
Each inspector fills in their profile; a manager (administrator) verifies it. Without verification, the signature is blocked. DomiSpect checks nothing with the RBQ and is not approved by it: the verification is administrative, done by your organization, and logged. RBQ verification →
The inspector's RBQ profile is not verified: signing waits
- Why it blocks
- The report carries the inspector's name and certificate, frozen in the snapshot with the signature. DomiSpect makes sure a manager in your organization has confirmed that profile before it is engraved in an immutable report.
- What happens
- Everything else works: fieldwork, photos, dictation, writing, Review AI. Only the "Sign" button waits. The report stays a complete draft, safe.
- How to fix it
- A manager opens Administration → Team, compares the profile with the documents (certificate, insurance) and marks it "verified". It is recorded in the audit log. You then sign, with nothing to redo.
- If it's late
- The portal link is only shared once the report is signed; so there is no "half-sent" report. Good practice: have each member's profile verified on arrival, before their first inspection.
3
Checks before the signature
Inspector identified, required sections, linked photos, documented limitations. Then timestamp, SHA-256 hash, immutable report, event in the audit log.
A required section, a photo or a limitation is missing: the list tells you which
- Why it is flagged
- Once signed, the report is immutable. What is missing cannot be added afterwards. The check comes before, not after.
- What happens
- The "Ready to sign?" list names the missing item and takes you to it. The other checks stay green.
- How to fix it
- Complete the section, link the photo to a finding, or document the limitation (for example: "attic inaccessible, hatch sealed"). A few minutes, from the same screen.
- If it's late
- No third party is needed; no one but you has to step in.
What blocks is named, and the path to unblock it is shown.
The standards behind the report
Report content does not come out of nowhere. Each inspection type follows a recognized professional standard. DomiSpect structures the report on it, freezes the sections when the inspection starts and checks, before the signature, that the required sections are completed.
Residential — Quebec Residential pack Available
Reference: the BNQ 3009-500 standard (2022 R1), the Quebec standard for the inspection of residential buildings. It covers category 1 (1 to 6 dwellings and private portions of co-ownership) and category 2 (any residential building).
What DomiSpect does:
- The Quebec Residential pack structures the report into 10 sections and 66 components
- Sections are frozen when each inspection starts (immutable snapshot)
- Pre-signature checks verify required sections, linked photos and documented limitations
- Each finding carries its text, its photos and its status
What the standard requires is a matter of your professional practice; DomiSpect helps you document it, section by section, without certifying it. Available from the Solo plan.
Commercial — Quebec Commercial pack v1 Available
BNQ 3009-500 applies to residential buildings only. An office building, a store, a warehouse or an industrial building falls outside its scope. For those buildings, the de facto North American reference is the ASTM E2018 practice — the Property Condition Assessment (PCA).
Today:
- Quebec Commercial pack v1: 11 sections
- Project → Buildings → Floors or zones, inspections attached per building
- Available from the Team plan
In development: the full PCA deliverable under ASTM E2018 — cost opinions as ranges, immediate and short-term repairs, ten-year reserve table. No date announced.
Write to us if you do commercial work: we prioritize by real demand. Commercial inspection →
DomiSpect structures its reports according to these standards. The software is neither certified nor endorsed by the BNQ, ASTM International or the RBQ. The compliance of an inspection rests on the inspector's professional practice, not on the tool used.
Insurance
Your insurance, watched before it expires
An E&O or liability policy that expires without anyone noticing is a business risk. In Administration, DomiSpect keeps the register of your policies and their certificates.
What it is not: DomiSpect does not block an inspection when a policy has expired and checks nothing with the insurer. It warns you. You decide.
Three statuses, one alert
| Status | Where you see it |
|---|---|
| Active | Administration → Insurance |
| Expires in under 60 days | Alert on the dashboard |
| Expired | Alert on the dashboard |
E&O and liability policies, certificates attached. Available from the Team plan.
Rest of Canada
Built for Quebec first
Supported today — Quebec Available
- Quebec Pack — Residential (10 sections, 66 components; reference BNQ 3009-500)
- Quebec Pack — Commercial v1 (11 sections)
- GST and QST on quotes and invoices
- Company and personal RBQ profile, administratively verified; REIBH 2027 deadlines
- Law 25 module (consents, 30-day access requests, incidents, retention, designated officer)
- Interface, reports and emails in French and in English
Architecture designed for
- Reference frameworks by pack: a report's sections come from a pack frozen when the inspection starts, not from a hard-coded template
- One professional profile per organization and per inspector, verified by the organization
- Taxes calculated per document
- Two languages across the whole chain
An architecture designed to adapt to the requirements of each Canadian jurisdiction.
Planned — not available today: compliance packs by province (reference framework, regulatory checks, taxes). No date. Outside Quebec, today, the reference framework and the taxes remain Quebec's. If you practise elsewhere in Canada, tell us about your context: that is how we prioritize.
Professional verification
Company and personal RBQ profile, verified administratively by your organization. Without verification, the signature stays blocked.
RBQ verification →Law 25
Consent register, access requests with a 30-day deadline, incidents, retention, designated officer.
DomiSpect and Law 25 →Security
Isolation proven by test, MFA, audit log, revocable links. Canadian hosting region being confirmed.
Our security →
DomiSpect is an independent software product. Any reference to the RBQ, the BNQ or an applicable standard does not mean the software is approved, certified or sponsored by these organizations, unless official recognition is obtained in the future. The inspector remains responsible for meeting their professional obligations.
After the signature: Actions and re-inspection →
DomiSpect structures its reports according to Quebec standards and builds in pre-signature checks. The software is neither certified nor approved by the RBQ, the BNQ or ASTM International. The compliance of an inspection remains the professional responsibility of the inspector.